Whether it’s for business, education, or entertainment, modern presentations almost require visual aids like slides, clips, and other audio-visual elements.  Physical aids like handouts and demonstrations are still common, but A/V slides are much better at creating a memorable presentation than any blown-up poster.  However, you need the right A/V equipment ready to go if you don’t want your presentation to be memorable for all the wrong reasons.


For many venues, a projector is still the best way to create a big image your audience can see even from the back row.  Large monitors may be a lot cheaper than they used to be, but a high-quality projector will still deliver a large-scale picture at a fraction of the price.  However, projectors are harder to calibrate than monitors since you need to focus the image at the correct distance, line up the different projection lights, and make sure it’s working properly with the presenter’s computer.


Many presentations can get by with just images.  However, if you can add sound and video clips they can be a real game-changer in the way they engage your audience.  To have these elements, you’ll need a good set of speakers installed throughout the room so that the people in the back can hear everything and the people in the front rows aren’t overwhelmed.  You’ll also need to carefully adjust the time delay for each speaker to avoid echoing effects.


If your presentation takes place in a large area, you’ll need to add a microphone to your A/V system.  You’ll have to choose between microphone options like stands, lapel mics, and headsets, and then you’ll need to adjust the gain so that the microphone won’t pick up the audio coming out of the speakers.  You should also explain to everyone who will be wearing a microphone how to avoid creating loud noises by breathing directly into the mic or by tapping or adjusting it while it’s still active.


Depending on the room, lighting is just as much a part of the presentation as any projector or microphone.  Some rooms and some presentations can get away with keeping everything bright throughout the space, but even many classrooms will have separate switches for the teacher’s area and the desks.  If your presentation takes place on a stage, you can use things like colored lighting, programed lights, spotlights, and other common lighting tricks that will draw your audience’s attention in the right directions and emphasize the kind of mood you want to convey.

Every presentation big or small can be enhanced with the right visual aids, and some of the best visual aids use A/V equipment.  However, the reason why more presentations don’t use this equipment is because it can be expensive and hard to calibrate.  But that’s why many presenters and presentation venues work with experts like Montrose Associates.  With Montrose Associates you get a team that understands how to make the most of A/V equipment, how to calibrate and customize it for different presentations, and how to make the most of